EMPLOYEE STATUS CHANGE

A component of the APTITUDE suite that automates and standardizes the changes that occur as part of the employee life cycle and beyond.

An employee status change is any action which would affect the pay status, position, location, unit FTE, funding source, or employment status. Examples include transfers, reassignments, resignations, retirements, terminations, changes in terms of employment (hours worked per day or days worked per year), changes in the funding source of a position.

It is clear that managing personnel change is often so complex that not even the most comprehensive and flexible of HRMS application-centric workflows can accommodate it. APTITUDE Suite's Employee Change Management module ,solves these problems by offering customers flexibility and choices above and beyond the static, application centric workflow found in most HRMS systems. Managers access the module through the Manager Self Service portal, and can initiate any number of actions you may define: Promotions, Terminations, Change of Information, Pay changes, Lateral moves, Relocations, Title changes, Job responsibility changes, Skills and education changes. There is no limit to the number of actions that can be managed. Upon submission, the system launches a process to automatically route the request through the necessary reviews and approvals, sending email updates to the originating manager as it works, and upon final approval, affecting the necessary changes to the back end system.

• You can automate process tasks that are completely outside of your HRMS application.
• Reviews and approvals are based on your business rules
• Reviews and approvals may be users outside of your HRMS, and can even be people outside of your organization, in case of leased personnel.
• You can manage change for non employees.
• You can integrate with any system you need to.

As status changes are made, an ongoing status history is automatically recorded. This enables you to monitor and report on the status of the employee over their career.
In case of termination, this module allows you to record both the termination reason and the termination type. You can group terminations for reporting to isolate trends and identify problem departments and managers.

FEATURES Real-time validation Approval routing Employee & manager self-service User and role-based security Integration with existing payroll & HR systems Detailed audit trails Document management

BUSINESS RESULTS Control HR costs Enforces policies Comply with confidence Improve workforce productivity Reduce costly payroll errors Improve efficiencies Increase payroll accuracy